Privacy Policy

1. Who We Are

OakGar Recruitment UK is a recruitment agency that provides work-finding services to clients and candidates. For the purposes of data protection law, we are the data controller.

2. Information We Collect

We collect personal data about the following types of people:

Candidates: Information about your skills, qualifications, experience, and employment history.
Clients: Information about individuals at client companies who use our services.
Website Users: Information about how you use our website.

The types of information we may collect include:

Identity Data: Name, date of birth, gender, marital status.
Contact Data: Address, email address, telephone numbers.
Employment Data: Employment history, qualifications, skills, salary information.
Right to Work Data: Information and documentation related to your legal right to work in the UK.
Special Category Data: In limited circumstances, and only where necessary for specific roles or legal requirements, we may collect data concerning: race, ethnic origin, health, religion, sexual orientation, or criminal convictions.
Website Usage Data: IP address, browsing history, and information about how you use our website.
Communication Data: Records of correspondence and communications with you.
Referee Details: Contact information and details provided by your referees.

3. How We Collect Your Information

We collect personal data in several ways, including:

Directly from you: When you provide information to us, such as when you register on our website, submit your CV, apply for a job, or communicate with us.
From third parties: We may receive information from sources such as job boards, professional networking sites (e.g., LinkedIn), and referrals.
Automatically: We collect some information automatically when you use our website, such as your IP address and browsing behavior.
From Clients: We may collect information from our clients about their employees or representatives.
From Referees: We collect information about you from your referees.

4. How We Use Your Information

We use your personal data for a variety of purposes, including:

Providing recruitment services: To assess your suitability for job vacancies, to match you with potential employers, and to help you find employment.
Managing our relationship with clients: To provide staffing solutions, to communicate with clients about their recruitment needs, and to manage contracts.
Operating and improving our website: To ensure our website functions properly, to analyze website usage, and to improve our services.
Communicating with you: To respond to your inquiries, to provide updates on job opportunities, and to keep you informed about our services.
Legal and regulatory compliance: To comply with legal obligations, such as those related to right to work checks and equal opportunities monitoring.
Marketing: With your consent, we may use your data to send you information about our services, job opportunities, and industry news.
Reference Checks: To obtain references, where necessary and with your consent.

5. Legal Basis for Processing Your Information

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

Contract: Where it is necessary for the performance of a contract with you.
Legitimate interests: Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
Legal obligation: Where we need to comply with a legal obligation.
Consent: Where you have given us your explicit consent to process your personal data for a specific purpose.

6. Sharing Your Information

We may share your personal data with the following categories of recipients:

Potential employers: We will share your information with clients who have job vacancies that may be of interest to you (with your consent).
Clients: We may share information with our clients as necessary to provide our recruitment services.
Service providers: We may share your data with third-party service providers who provide services on our behalf, such as IT support, data storage, and marketing services.
Legal and regulatory authorities: We may disclose your information to legal and regulatory authorities if required by law.
Referees: We may share your data with your referees to obtain references.

7. Data Security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorised way, altered, or disclosed. We limit access to your personal data to those employees, agents, contractors, and other third parties who have a business need to know.

8. Data Retention

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

9. Your Rights

Under the UK GDPR, you have several rights regarding your personal data:

Right to access: You have the right to access the personal data we hold about you.
Right to rectification: You have the right to have inaccurate or incomplete data corrected.
Right to erasure: You have the right to request the deletion of your data in certain circumstances.
Right to restrict processing: You have the right to restrict the processing of your data in certain circumstances.
Right to data portability: You have the right to receive your data in a structured, commonly used, and machine-readable format and to transmit that data to another controller.
Right to object: You have the right to object to the processing of your data in certain circumstances, including for direct marketing purposes.
Right to withdraw consent: If we are processing your data based on your consent, you have the right to withdraw that consent at any time.
Right to complain: You have the right to lodge a complaint with the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues.

10. International Data Transfers

We may transfer your personal data to countries outside the UK. If we do this, we will ensure that your data is protected by appropriate safeguards, such as:

Adequacy decisions: Transferring to countries that have been deemed to provide an adequate level of protection by the UK.
Standard contractual clauses: Using contracts with specific clauses approved by the UK for data transfers.

11. Changes to This Privacy Policy

We may update this privacy policy from time to time. We will notify you of any significant changes by posting the new policy on our website or by other appropriate means.

12. Contact Us

If you have any questions about this privacy policy or our data protection practices, please contact us:

OakGar Recruitment UK

West Wycombe, Buckinghamshire

hello@oakgarrecruitment.com

01494 573070